Submitting your affiliate invoice correctly ensures your commission is paid on time. Delays often occur due to missing details, incorrect currency, or mismatched banking information.
This guide outlines exactly what to include, how to structure your invoice, and what to check before submission..
How to Submit Your Affiliate Invoice
Follow the steps below when preparing your invoice for affiliate advertising commission payments.
Step 1: Add Your Supplier Details
Your invoice must clearly show how your commission is calculated. Your invoice must include:
- Full supplier name (must match the bank account holder name)
- Supplier physical address
- Unique invoice number
- Currency (as per your earnings report)
- Description of payment: Affiliate Advertising
Note: Payments can only be made to accounts registered under the supplier’s name.
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Step 2: Include Your Commission Breakdown
Clearly show how your commission is calculated. Make sure you include:
- Each month listed separately
- Month and year
- Amount per month
- Total commission amount
- Negative commissions as negative line items
- Provisional commissions included in the final invoice
Example:
| Description | Month | Amount |
| Affiliate Commission | October 2025 | €500 |
| Affiliate Commission | November 2025 | €450 |
| Affiliate Commission | December 2025 | €600 |
| Total | €1,550 |
You may submit one invoice for multiple months, provided each month is listed separately.
If commissions are outstanding for multiple months, you can submit one bulk invoice with each month listed on a separate line.
For example, October, November, and December commissions can all appear on the same invoice.
Step 3: Add Your Banking Details
Your invoice must include the following bank information:
- Bank name
- Bank physical address
- Bank account name (must match supplier name)
- Branch name
- SWIFT code
- Sort code
- Country
Note: Payments cannot be processed if the banking details do not match the supplier name.
Hollywood Company Billing Details
All invoices must be billed to:
HOLLYWOOD SPORTSBOOK GAUTENG (PTY) LTD
Reg No: 2008/012291/07
VAT No: 4250210129
Postal Address:
P.O. BOX 74234
ROCHDALE PARK
4034
Important: Always use the correct VAT number and billing details when issuing your invoice.
Currency Requirements
Your invoice must use the same currency shown in your earnings report.
Important rules:
• If your earnings are in Euro, the invoice must also be in Euro
• Currency changes can be made in the next payment run if needed
• Do not mix currencies on the same invoice
Example
✔ Correct
€1,200 (if your report shows Euro)
✖ Incorrect
€1,200 converted into Rand
Payment Timeline
Affiliate payments follow a structured process.
International payment turnaround time: Up to 2 weeks
To avoid delays:
• Submit your invoice on time
• Make sure all information is correct
• Submit your invoice in PDF format
Payment Restrictions
Please note the following payment restrictions:
✔ Payments can only be made to a verified bank account that matches the supplier’s name
✖ Payments cannot be made to crypto wallets
✖ Payments cannot be made to Forex accounts
✖ Payments cannot be made to third-party accounts
Banking Details Update & New Affiliate Verification
Affiliates must provide proof of banking details before payments can be processed. This may include:
• A bank confirmation letter or bank statement
• ID of the bank account holder
• An affidavit confirming bank account ownership
If you change your banking details, these documents will need to be submitted again.
Important Invoice Rules
Before submitting your invoice, make sure the following requirements are met:
✔ Each invoice has a unique invoice number
✔ The description clearly states Affiliate Commission – Month
✔ Correct Hollywood billing details
✔ Correct Affiliate Banking details
✔ Each commission includes the month and year
✔ Total commission amount matches your earnings report
✔ Correct currency
✔ The invoice is submitted in PDF format
Stay on Track for Seamless Payments
A well-prepared invoice helps speed up your payment and keeps the process running smoothly. By following these steps and double-checking your details before submission, you can avoid unnecessary delays and ensure your commissions are processed quickly and accurately. For all affiliate-related queries or more information on our Affiliate Program, please contact our team.
